Hiring an Executive Assistant
At some point every rainmaker will need an awesome Executive Assistant. I see top real estate agents, affiliate marketers, and small businesses hiring Executive Assistants because it helps their business grow. You as the rainmaker need to focus on Income Producing Activities. Winning is a team effort and bringing on talent that can handle the everyday crap you don’t have time to deal with is a genius move. Plus they are experts in getting the job done.
I am looking into hiring an EA as my business continues to expand. My college buddy works for Robert Half, one of the worlds largest staffing agencies for office professional. She lead me to this article from their blog about hiring an executive assistant.
Go Pro to Hire an Executive Assistant
Top-notch executive assistants help keep an executive’s life running smoothly. They manage their boss’s calendar, screen calls, schedule meetings, prepare financial and data reports, help coordinate projects, and do a million other things. They’re technical whizzes, masters of time management, and extraordinary team players who can work well with all levels of internal management and staff. In short, the best executive assistants are indispensable to an organization – which is why hiring the right one can be a challenge.
The first step when recruiting for an executive assistant is knowing which skills and attributes are essential. When it comes to technical abilities, look for candidates who possess strong computer and Internet research capabilities and advanced proficiency with Microsoft Word, Excel and Outlook. Ideal candidates also should have a working knowledge of database management software such as Microsoft Access and FileMaker Pro or other specialized software used by your firm.
Because the person interacts with everyone from clients to vendors, an executive assistant should have excellent verbal and written communication skills. An executive assistant is often the go-to person in their boss’s absence, so he or she should have good problem-solving and leadership skills. Since the assistant is sometimes privy to sensitive information, it’s essential that the professional can be relied upon to maintain strict confidentiality.
Of course, knowing what to look for in an executive assistant is one thing; knowing the best way to hire one is another. Here are some tips for hiring a great executive assistant:
- Write an accurate job description. Be sure to list all the responsibilities the executive assistant will be expected to handle in your job description, and be specific. For example, will you require your executive assistant to give PowerPoint presentations or stand in for you at meetings? Will he or she be in charge of managing and training support staff? The job description should serve as the basis for the job posting, so the more detailed you are in writing it, the more effective it will be in attracting the right candidates.
- Evaluate the candidate as a whole. When reviewing resumes, look to see if candidates have all the attributes needed for the position. Just because an applicant is an experienced administrative assistant, for example, don’t assume he or she has what it takes to transition to an executive assistant role. Both positions share a basic core skill set, but an executive assistant’s role requires more initiative, problem-solving and self-discipline. When evaluating candidates, dig deeper for indications of these and other skills by also considering activities like volunteer work or involvement in professional organizations.
- Fine-tune your interview questions. You can gauge whether a candidate is self-directed enough for an executive assistant position by assessing the way he or she answers thought-provoking questions during the job interview. For example, asking someone how he or she would handle an urgent matter if a senior manager couldn’t be reached is a way to determine whether the candidate has the problem-solving skills needed for the position.
Finding a skilled executive assistant requires more time and expertise than most managers think. Consider using a specialized staffing agency to help you find the right person. Recruiters have access to a broader range of candidates, can vet applicants more quickly, and can keep you abreast of the latest administrative hiring and compensation trends. Article Source:Roberthalf.com
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Copyright 2016 Charles Fitzgerald Butler